Maintenance access is geometry. Filters, motors, valves, drivers, control panels and access panels require removal paths and working clearance; if these are not designed in, maintenance becomes destructive.
Maintenance & Facilities Management
Facilities management begins at design and handover. Assets need identity, access, baseline condition, maintenance tasks, spares, safe isolation procedures and history so performance can be sustained rather than repeatedly repaired.
Read the discipline visually, then go into the engineering detail.
Every image below is activity-specific. No repeated generic placeholder sheets are used in this guide.

System Overview
Facilities management combines planned preventive maintenance, statutory inspections, reactive repairs, cleaning, consumables, spare parts, asset management and space / service coordination. For interiors, it also covers finishes, doors, hardware, sealants, joinery and other items often omitted from MEP-only maintenance plans.
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Engineering Fundamentals
Build an asset register from approved equipment and tagged locations
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Execution Workflow
Build asset list, collect O&M / warranty data and identify maintenance access
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Technical Chapters
23 individual sub-activity drawings with discipline-specific notes and inspection controls.
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QA/QC
Asset register matches physical installation
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Failure Analysis
Receiving a project without complete O&M / asset information
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Maintenance
Review PPM frequencies annually against failure history and operating conditions
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Standards & Brands
Manufacturer O&M manuals and warranty conditions
Open section →What this activity is
What this activity is
Facilities management combines planned preventive maintenance, statutory inspections, reactive repairs, cleaning, consumables, spare parts, asset management and space / service coordination. For interiors, it also covers finishes, doors, hardware, sealants, joinery and other items often omitted from MEP-only maintenance plans.
What to expect
Expect good maintenance to begin before handover. Assets should be identified, labelled and linked to warranties, manuals, commissioning values, spare parts and access locations. Facilities teams need a planned schedule based on equipment criticality rather than waiting for failure.
Understand why the system behaves the way it does.
Availability (%) = operating time / required service time × 100
MTBF = operating time / number of failures; MTTR = repair downtime / number of repairs
Energy intensity or consumption should be normalised to relevant area/occupancy/operating hours before comparing periods
PPM frequency should be risk- and manufacturer-based, then adjusted using actual condition and failure history. More frequent is not automatically better.
Closeout information has operational value only when it matches the installed asset: model/serial data, warranties, commissioning settings, spares and maintenance tasks should be linked to the asset register.
Six progressive stages from preparation to verified handover.
Open any plate to read the full-resolution technical notes.
01Asset Identification Register
02Ppm Planning
03Reactive Workorder Control
04Maintenance Execution
05Reporting Compliance
06Lifecycle Optimisation
Asset Identification Register
Build asset list, collect O&M / warranty data and identify maintenance access
Engineering intent
Use unique ID linked to physical label and digital record
Inspection / hold point
Asset register matches physical installation
Best practice
Make asset records usable at the point of maintenance
Failure to avoid
Receiving a project without complete O&M / asset information
Handover / maintenance
Review PPM frequencies annually against failure history and operating conditions
Ppm Planning
Verify condition, setpoints and defects at takeover
Engineering intent
Set by risk, duty, environment, statutory requirement and manufacturer guidance
Inspection / hold point
O&M manuals / warranties are available and searchable
Best practice
Prioritise by consequence of failure, not all assets equally
Failure to avoid
Using calendar PPM without considering duty or condition
Handover / maintenance
Keep commissioning baselines to compare performance drift
Reactive Workorder Control
Create task frequencies, manpower / specialist needs and consumables
Engineering intent
Hold parts where lead time / downtime consequence justifies inventory
Inspection / hold point
PPM tasks have realistic frequencies and responsible parties
Best practice
Keep filters, strainers, drains and moving hardware on visible routine schedules
Failure to avoid
Closing reactive tickets without root-cause analysis
Handover / maintenance
Maintain sealants, wet-area joints and drainage to prevent hidden water damage
Maintenance Execution
Perform planned tasks, record readings and identify abnormal trends
Engineering intent
Define emergency, urgent, routine and planned categories
Inspection / hold point
Statutory / life-safety inspections are current
Best practice
Use condition trends to intervene before failure where practical
Failure to avoid
Blocking access panels with furniture or later decorative work
Handover / maintenance
Exercise rarely used isolation valves and emergency devices as required
Reporting Compliance
Prioritise faults, protect users / assets and close root cause where practical
Engineering intent
Use temperatures, currents, pressures, alarms or run hours where useful to detect deterioration
Inspection / hold point
Recurring faults have corrective action rather than repeated reset
Best practice
Record modifications in as-built / asset records immediately
Failure to avoid
Using incorrect cleaners on stone, metal, timber or coated surfaces
Handover / maintenance
Inspect joinery hardware, doors and high-use finishes before failures become disruptive
Lifecycle Optimisation
Analyse repeat faults, cost, downtime and condition to adjust strategy
Engineering intent
Record start / expiry and service conditions so maintenance does not invalidate coverage
Inspection / hold point
Access to equipment and isolation points remains clear
Best practice
Coordinate cleaning products with finish manufacturers to avoid damage
Failure to avoid
Failing to update records after equipment replacement or modification
Handover / maintenance
Track energy / water anomalies that can indicate hidden system problems
23 detailed sub-activities for Maintenance & Facilities Management.
The file naming and page mapping are one-to-one: each technical subject has its own individual high-resolution image.
Cafm Asset Register
Cafm Asset Register: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for cafm asset register before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Asset register matches physical installation
Failure to avoid
Receiving a project without complete O&M / asset information
Maintenance / long-term performance
Review PPM frequencies annually against failure history and operating conditions
Ppm Planning
Ppm Planning: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for ppm planning before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
O&M manuals / warranties are available and searchable
Failure to avoid
Using calendar PPM without considering duty or condition
Maintenance / long-term performance
Keep commissioning baselines to compare performance drift
Reactive Maintenance Workorders
Reactive Maintenance Workorders: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for reactive maintenance workorders before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
PPM tasks have realistic frequencies and responsible parties
Failure to avoid
Closing reactive tickets without root-cause analysis
Maintenance / long-term performance
Maintain sealants, wet-area joints and drainage to prevent hidden water damage
HVAC Maintenance
HVAC Maintenance: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for hvac maintenance before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Statutory / life-safety inspections are current
Failure to avoid
Blocking access panels with furniture or later decorative work
Maintenance / long-term performance
Exercise rarely used isolation valves and emergency devices as required
Electrical Maintenance
Electrical Maintenance: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for electrical maintenance before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Recurring faults have corrective action rather than repeated reset
Failure to avoid
Using incorrect cleaners on stone, metal, timber or coated surfaces
Maintenance / long-term performance
Inspect joinery hardware, doors and high-use finishes before failures become disruptive
Plumbing Drainage Maintenance
Plumbing Drainage Maintenance: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for plumbing drainage maintenance before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Access to equipment and isolation points remains clear
Failure to avoid
Failing to update records after equipment replacement or modification
Maintenance / long-term performance
Track energy / water anomalies that can indicate hidden system problems
Fire Life Safety Maintenance
Fire Life Safety Maintenance: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for fire life safety maintenance before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Asset register matches physical installation
Failure to avoid
Receiving a project without complete O&M / asset information
Maintenance / long-term performance
Review PPM frequencies annually against failure history and operating conditions
BMS Smart Systems
BMS Smart Systems: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for bms smart systems before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
O&M manuals / warranties are available and searchable
Failure to avoid
Using calendar PPM without considering duty or condition
Maintenance / long-term performance
Keep commissioning baselines to compare performance drift
Lifts Escalators
Lifts Escalators: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for lifts escalators before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
PPM tasks have realistic frequencies and responsible parties
Failure to avoid
Closing reactive tickets without root-cause analysis
Maintenance / long-term performance
Maintain sealants, wet-area joints and drainage to prevent hidden water damage
Civil Structural Fabric
Civil Structural Fabric: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for civil structural fabric before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Statutory / life-safety inspections are current
Failure to avoid
Blocking access panels with furniture or later decorative work
Maintenance / long-term performance
Exercise rarely used isolation valves and emergency devices as required
Joinery Doors Ffande
Joinery Doors Ffande: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for joinery doors ffande before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Recurring faults have corrective action rather than repeated reset
Failure to avoid
Using incorrect cleaners on stone, metal, timber or coated surfaces
Maintenance / long-term performance
Inspect joinery hardware, doors and high-use finishes before failures become disruptive
Cleaning Hygiene
Cleaning Hygiene: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for cleaning hygiene before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Access to equipment and isolation points remains clear
Failure to avoid
Failing to update records after equipment replacement or modification
Maintenance / long-term performance
Track energy / water anomalies that can indicate hidden system problems
Pest Control
Pest Control: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for pest control before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Asset register matches physical installation
Failure to avoid
Receiving a project without complete O&M / asset information
Maintenance / long-term performance
Review PPM frequencies annually against failure history and operating conditions
Energy Water Management
Energy Water Management: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for energy water management before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
O&M manuals / warranties are available and searchable
Failure to avoid
Using calendar PPM without considering duty or condition
Maintenance / long-term performance
Keep commissioning baselines to compare performance drift
Indoor Air Quality
Indoor Air Quality: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for indoor air quality before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
PPM tasks have realistic frequencies and responsible parties
Failure to avoid
Closing reactive tickets without root-cause analysis
Maintenance / long-term performance
Maintain sealants, wet-area joints and drainage to prevent hidden water damage
Waste Recycling
Waste Recycling: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for waste recycling before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Statutory / life-safety inspections are current
Failure to avoid
Blocking access panels with furniture or later decorative work
Maintenance / long-term performance
Exercise rarely used isolation valves and emergency devices as required
Sla Kpi Reporting
Sla Kpi Reporting: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for sla kpi reporting before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Recurring faults have corrective action rather than repeated reset
Failure to avoid
Using incorrect cleaners on stone, metal, timber or coated surfaces
Maintenance / long-term performance
Inspect joinery hardware, doors and high-use finishes before failures become disruptive
Spares Inventory
Spares Inventory: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for spares inventory before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Access to equipment and isolation points remains clear
Failure to avoid
Failing to update records after equipment replacement or modification
Maintenance / long-term performance
Track energy / water anomalies that can indicate hidden system problems
Permit Shutdown Loto
Permit Shutdown Loto: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for permit shutdown loto before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Asset register matches physical installation
Failure to avoid
Receiving a project without complete O&M / asset information
Maintenance / long-term performance
Review PPM frequencies annually against failure history and operating conditions
Vendor Amc Management
Vendor Amc Management: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for vendor amc management before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
O&M manuals / warranties are available and searchable
Failure to avoid
Using calendar PPM without considering duty or condition
Maintenance / long-term performance
Keep commissioning baselines to compare performance drift
Condition Lifecycle Planning
Condition Lifecycle Planning: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for condition lifecycle planning before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
PPM tasks have realistic frequencies and responsible parties
Failure to avoid
Closing reactive tickets without root-cause analysis
Maintenance / long-term performance
Maintain sealants, wet-area joints and drainage to prevent hidden water damage
Emergency Response
Emergency Response: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for emergency response before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Statutory / life-safety inspections are current
Failure to avoid
Blocking access panels with furniture or later decorative work
Maintenance / long-term performance
Exercise rarely used isolation valves and emergency devices as required
Project to Fm Handover
Project to Fm Handover: Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Design intent
Define the performance and construction intent for project to fm handover before fabrication or installation. Read the drawing together with the approved project specification, manufacturer data and adjoining details.
Coordination
Coordinate asset registers, access, planned preventive maintenance, statutory inspections, spares, condition monitoring, response priorities, lifecycle renewal and service records.
Inspection / QA
Recurring faults have corrective action rather than repeated reset
Failure to avoid
Using incorrect cleaners on stone, metal, timber or coated surfaces
Maintenance / long-term performance
Inspect joinery hardware, doors and high-use finishes before failures become disruptive
Inspect before concealment and before handover.
Recognise the failure mechanism—not only the visible defect.
Failures to avoid
×Receiving a project without complete O&M / asset information
×Using calendar PPM without considering duty or condition
×Closing reactive tickets without root-cause analysis
×Blocking access panels with furniture or later decorative work
×Using incorrect cleaners on stone, metal, timber or coated surfaces
×Failing to update records after equipment replacement or modification

Design for access, repair and long-term performance.

Maintenance controls
✓Review PPM frequencies annually against failure history and operating conditions
✓Keep commissioning baselines to compare performance drift
✓Maintain sealants, wet-area joints and drainage to prevent hidden water damage
✓Exercise rarely used isolation valves and emergency devices as required
✓Inspect joinery hardware, doors and high-use finishes before failures become disruptive
✓Track energy / water anomalies that can indicate hidden system problems
Use the latest approved project documents and tested systems.
• Manufacturer O&M manuals and warranty conditions
• Current statutory / authority maintenance and inspection requirements
• SFG20 or other maintenance task libraries only where adopted by the client / FM contract
• Commissioning records and design setpoints
• Client service-level agreements and asset criticality framework
• Safe systems of work, permit-to-work and access requirements

36 high-resolution visuals assigned to this activity.
Each file remains separate and is mapped directly to its relevant section. Click any image to inspect it at full resolution.
Hero
Overview
Fundamentals
QA/QC
Failures
Maintenance
Standards & Brands
Stage 01 · Asset Identification Register
Stage 02 · Ppm Planning
Stage 03 · Reactive Workorder Control
Stage 04 · Maintenance Execution
Stage 05 · Reporting Compliance
Stage 06 · Lifecycle Optimisation
01 · Cafm Asset Register
02 · Ppm Planning
03 · Reactive Maintenance Workorders
04 · HVAC Maintenance
05 · Electrical Maintenance
06 · Plumbing Drainage Maintenance
07 · Fire Life Safety Maintenance
08 · BMS Smart Systems
09 · Lifts Escalators
10 · Civil Structural Fabric
11 · Joinery Doors Ffande
12 · Cleaning Hygiene
13 · Pest Control
14 · Energy Water Management
15 · Indoor Air Quality
16 · Waste Recycling
17 · Sla Kpi Reporting
18 · Spares Inventory
19 · Permit Shutdown Loto
20 · Vendor Amc Management
21 · Condition Lifecycle Planning
22 · Emergency Response
23 · Project to Fm Handover